New Clients

Are you interested in starting counseling services?
Please call us at 253-460-7248 or fill out the New Client Form below to establish yourself, your child, or your family on our wait list.

All information submitted through the form is encrypted and confidential. Our Client Services Coordinator will give you a call within one business day of receipt of the form or voicemail to touch base and answer questions.

We have providers offering in-person and TeleHealth appointments.



Do NOT fill out this form if you have already scheduled a first appointment. Please go to the “Current Client” page and log in to the Client Portal to fill out the required forms for the first appointment.

Once a provider has availability for regular appointments with you, we will give you a call to schedule.
Wait times predict the length of time between receiving your complete information and a provider being able to schedule with you.


To join ITS’ Social Skills Group, please complete the following form. All information submitted through the form is encrypted and confidential. Our Client Services Coordinator will give you a call within one business day of receipt of the form or voicemail to touch base and answer questions.



For more information, look here: Social Skills Group


ITS is currently on a wait list. The estimated wait time varies depending on:
Insurance
Your concerns
Your availability
Provider preferences

Not all of our providers are currently accepting new clients.
Estimated wait times are not a guarantee.



How to Become a Client with ITS

Step One – Information

Get established on our wait list. You can do this by:

  1. Calling 253-460-7248 and speaking with our Client Services Coordinator.
  2. Filling out the New Client Form linked above. Client Services will call you within one business day.

Once our office has your information, you will be given an estimated wait time. Estimates are NOT a guarantee.

Wait times are a prediction of how long it will take for a therapist who fits your specifications to have availability for you to have regular appointments.

Each therapist is individually contracted with each insurance company, therefore we have more therapists in-network with some companies than others.

Wait time estimates are impacted by the number of therapists in-network with your company.

Information required to be established on the wait list includes:

  • Name of Client
  • Name of Parent/Guardian IF client is under 13 years old
  • Client Birthdate
  • Contact information (phone number, email address, mailing address)
  • Primary and Secondary Insurance (Company name, ID number, subscriber name, subscriber date of birth)
  • Reason for seeking counseling
    • Please be specific! This information is used to find the provider who is the best match for you. All information shared is confidential
  • Five yes/no questions
  • Parenting plan/parent consent/guardianship paperwork IF client is under the age of 13 (see form for details)
  • Therapist preferences (gender, approach, etc.)
  • General Availability

Step Two – Scheduling

While on the wait list, our office will:

  • Verify your insurance coverage
  • Receive verbal/written consent from parent/guardian, if necessary

Once you have gotten through the wait list and we have matched you with a provider, our office will call to schedule.

We reach out by phone three times. If you do not respond within one week of the final call, you will be taken off the wait list.

Intake appointments are typically scheduled 1-2 weeks out from the phone call to schedule.

Each provider determines their own schedule within our overall office hours of 8 AM – 7 PM.
Each provider has different preferences regarding seeing new clients in-person or through telehealth.

Please note, the intake appointment is NOT a standing appointment. All appointments must be scheduled individually.

Once the intake appointment has been attended, the front office can schedule you up to three appointments at a time. If you would like a standing appointment, this must be discussed with your provider.

Step Three – Forms

Once scheduled, you will receive two emails:

  • Confirmation of the appointment – date, time, and our address
  • An invite to join the Client Portal

Once you click the link to activate your Client Portal account, our office will add in 6 forms. Altogether, they take about 15 minutes to complete.

PDFs of forms not required to be filled out on-site or online are linked below. Completed PDFs may be scanned and emailed to info@integratedtherapynw.com or brought in-person to the appointment:

Financial Form
Please choose the one applicable to you based on your insurance type.
If you have primary private insurance and secondary state insurance, please complete the Medicaid form only.

Financial Form – Cash Pay
Financial Form – Medicaid
Financial Form – Private Insurance
Intake Packet
Please choose the intake packet applicable to you based on your concern (Bloom/Pride) OR age (Child/Teen/Adult).
If couples or family therapy, please have each participant complete an intake packet.

Intake Packet – Bloom (Pregnancy, Postpartum, or Infertility – any age)
Intake Packet – Pride (LGBTQ+ – any age)
Intake Packet – Child (Ages 3-12)
Intake Packet – Teen (Ages 13-17)
Intake Packet – Adult (Ages 18+)
Assignment of Benefits

Assignment of Benefits
Telehealth Consent Form

TeleHealth Consent Form

All forms MUST be completed:

  • Telehealth via client portal: 15 minutes prior to the scheduled appointment
  • Telehealth via Zoom: 24 hours prior to the scheduled appointment
  • In-Person: Online or in the office prior to the scheduled appointment. Please arrive 15 minutes early if completing forms in office and bring the following:
    • Client or Parent/Guardian ID (if client is under 18)
    • Client insurance card
    • A form of payment to save on file (debit, credit, or HSA card)

If paperwork is not completed according to the above time constraints, the appointment will be cancelled and will not be rescheduled until ALL forms are completed.



COVID Practices

ITS is offering both telehealth and in-person appointments.
Telehealth is hosted through our Client Portal – this system is accessible through the internet, no app is required. Once you are scheduled, the front office will send you a link to activate your Client Portal account. Once your account is active, you can log in any time from our homepage to:

  • Attend a telehealth appointment
  • See your upcoming and kept appointments
  • Check and pay your balance
  • Complete any forms our office may need

Please note that a signed Telehealth Consent Form is required to be on file before you are able to have a telehealth appointment.

Our office is following CDC Guidelines for keeping the office safe for in-person appointments. Therapy rooms are disinfected before and after every session. Common areas are being disinfected hourly. Masks are currently being required for both therapists and clients in common areas and in session. (Updated 9/1/2020)

EMERGENCY

I’m having a mental health emergency. What do I do?

Call the Crisis Line:

Pierce County: 1-800-576-7764

Kitsap County: 1-360-479-3033

National Suicide Hotline: 1-800-784-2433

National Crisis Text Line – Text “HOME” to 741-741 (for any crisis in the U.S.)

OR

Go to your nearest Emergency Room


Office Rules and Code of Conduct

  1. Please be particularly considerate and refrain from any conduct that could disturb others in the vicinity. This includes being respectful of the environment as well as other guests.
  2. Please respect the privacy of others by waiting until the receptionist is done assisting others in front of you at the window.
  3. Children must be accompanied at all times by an adult in this office suite and may not leave this office without adult supervision.
  4. Adult supervision is required at all time for children while waiting in the waiting rooms, lobby, or common areas of the building.
  5. Food may only be consumed in the building lobby, and cannot be brought into the waiting rooms or therapy rooms.
  6. Smoking, alcohol, and recreational drugs are strictly prohibited.
  7. All animals are prohibited with the exception of animals that are required according to ADAs regulations.


Insurance Information

Your insurance policy is a contract between you and your carrier; it is important that you read and fully understand your benefits. If you aren’t sure, please do not assume your policy covers every form of medical and mental health care. Policies and benefits differ, even those from the same carrier.

Ultimately, it is your responsibility as the patient to understand what is/is not covered by your insurance policy.

Your personal financial responsibility for co-pays, deductibles and non-covered services are mandated by your health plan. ITS is contractually obligated to collect these fees, and we are not permitted to adjust these costs to your account.

All of our providers are in-network with one or more of the following insurance companies:

Aetna Coordinated Care Lifewise Kaiser CORE or HMO **
Ambetter First Choice Molina TriCare Prime **
Cigna GEHA Premera (Blue Cross Blue Shield) TriCare Select **
Coastwise Kaiser PPO Regence (Blue Cross Blue Shield) US Family Health Plan **

** Pre-authorization required; Referral may be required for authorization

Please note we are OUT OF NETWORK with the following plans:
♦Premera Peak Plan ♦Premera Tahoma Plan ♦Regence IF Mental/Behavioral Health coverage is through Providence Behavioral Health

If you are unsure of your plan, please contact Member Services to verify if our office is in-network.

Your insurance policy is a contract between you and your carrier; it is important that you read and fully understand your benefits. If you aren’t sure, please do not assume your policy covers every form of medical and mental health care. Policies and benefits differ, even those from the same carrier.
Ultimately, it is your responsibility as the patient to understand what is/is not covered by your insurance policy.
Your personal financial responsibility for co-pays, deductibles and non-covered services are mandated by your health plan. ITS is contractually obligated to collect these fees, and we are not permitted to adjust these costs to your account.



CANCELLATION POLICY: We require 24 hours notice for an appointment cancellation or reschedule. For appointments cancelled within 24 hours or for “No-Shows” a Late Cancellation Fee of $150 will be assessed. Each Late Cancellation will be reviewed by your provider; the front office does not have the ability to waive fees. Please note, Late Cancellation fees are not billable to insurance.


How is ITS different from other private practice mental health offices?

Our office values the individuality of our clients and our staff. Because of this, we have designed our practice to be an accepting environment for all; our office is a place designed to feel like home – accessible, personal, and comfortable. Treatment is tailored to each and every client and approached from a collaborative and systemic perspective. Here, you are never a number. From our front office staff to our therapists, we all do our best to understand you, your concerns, and your perspective as completely as we can.

Additionally, our office strives to highlight the strengths of our therapists, including emphasizing their chosen specialties. This allows our providers to develop their passions and provide more informed, specific care for their clients. This coordination of our staff has allowed us to develop programs such as our BLOOM – Perinatal Wellness Program to address perinatal mood disorders and related concerns, our Pride Program to provide support and tailored counseling for the LGBTQ+ community, and our Resilience Group to encourage, support, and bring together LGBTQ+ teens.

Does ITS offer phone consultations prior to scheduling a first appointment?

No, ITS does not offer phone consultations. If you would like to speak to your provider or ask questions prior to your first appointment, the front office can get you scheduled, then transfer you to your therapist’s voicemail to leave a message. They will call you back prior to your appointment.

Do I need a referral?

Overall, referrals are not required. Certain insurance plans do require a referral in order to authorize treatment. These plans include TriCare Prime, USFHP, Kaiser HMO, and Kaiser Core.
Referrals are also extremely helpful for “coordination-of-care” purposes. If you would like your primary care physician, psychiatrist, OBGYN, or other medical professional to be in contact regarding your care, please have them send a referral.

I don’t feel like my therapist and I are a good fit. What can I do about it?

Call the front office! Transferring therapists is not a problem. The relationship between you and your therapist is central to a productive and beneficial therapy experience, and it’s not something that should be taken lightly. If you feel that you and your therapist don’t work as well together as you could, please call the front office and talk to the Client Services Coordinator. She will start the process. Please provide any information that is relevant to helping you find a better fit. This may include preferences such as:

  • Therapeutic approach (do you like to lead the sessions or to have the therapist take initiative?)
  • Gender
  • Specialty
  • Attitude (Ex. bubbly and positive / quiet and non-confrontational / artsy or quirky, etc.)
  • Availability (Ex. “I need evening appointments”)
  • Age (Ex. “A younger provider that can help me connect with my teenage kids”)
  • Telehealth or In-Person appointment preference.

Please note that ITS may not be able to EXACTLY match your preferences. When you call to start the transfer process, the front office will be able to indicate if your preferences align with our staff. If not, we may refer you to PsychologyToday.com to find a provider who is a better fit.
Please also note that transfers may require a waiting period for provider availability to open, so there may be a short lapse in treatment while on the wait list. Typically your original therapist will not schedule with you while you are waiting to be transferred since any work in progress will need to be reiterated to your new provider.

call: 253.460.7248
email: info@integratedtherapynw.com
fax: 253.564.4409
3560 Bridgeport Way W
Suite 2-C
University Place, WA 98466